Privacy Policy
We value the privacy of all the users who use the services at the Kent Poker Society website ("kentpokersociety.co.uk"). We recognise that you may have concerns regarding the collection, use and distribution of your personal identifiable information, that we collect when you use the services on the Kent Poker Society website. This privacy policy describes the information which we collect from you, how we collect this information and what we do with it after it has been collected. By using the Kent Poker Society website ("kentpokersociety.co.uk") you are here by accepting the practices described in this Privacy Policy. If you have any further questions regarding your privacy and this policy, please contact us at privacy@kentpokersociety.co.uk.
Changes to Privacy Policy
From time to time we will make changes/alterations to the privacy policy. We will notify you of these changes by sending you an email, posting a notice on the news feed on the home page of the website, or by sending a private message to you on our forums after we have made these changes. If you receive a notification of a change to our privacy policy, you must review the new policy carefully to ensure you fully understand our practices and procedures.
Types of information we collect
- Personal information. We collect personal information that you provide to us, such as your name, postal address, phone number, email address, date of birth, credit/debit card number and other information.
- Non-personal information. We also collect non-personal information from you, such as your Internet Protocol (IP) Address as part of logging who is using our services, such as the forums at the Kent Poker Society website ("kentpokersociety.co.uk").
Collection of information
- Providing information to us. We collect personal information when you provide it to us. For example, when you join the society we may collect your name and email address, and any other information which you may provide on your Kent Poker Society forum profile.
- Communications with us. If you communicate with us regarding the Kent Poker Society website, or the Kent Poker Society Services, we may collect any information that you provide to us in any such communication.
- Analytic and reporting technologies. Like the operators of most websites, we use analytic and reporting technologies to record Non-Personal Information such as Internet Protocol (IP) Addresses, and the dates and times that the Kent Poker Society website and it's services are accessed.
Use of information
- Personal information. We primarily use Personal Information for our own internal purposes, such as providing, maintaining, evaluating, and improving Kent Poker Society services and website. We may also use your personal information to communicate with you from time to time. For example, we may contact you via email or private message notifying you about a new Kent Poker Society event which is taking place.
- Non-personal information. We use Non-Personal Information to track the use of the Kent Poker Society website and the services which it provides, and for other internal purposes, such as providing, maintaining, evaluating, and improving the Kent Poker Society services and the website. As part of these procedures, we also log all Internet Protocol (IP) Addresses of the users participating in discussion on the Kent Poker Society forums. This enables us to ensure moderation over the posts on the forum, and block/ban any user breaching the rules regarding participation in Kent Poker Society services, as outlined in the Terms of Use.
Disclosure of information to third parties
- Disclosure to unaffiliated third parties. We may disclose your Personal Information to prevent an emergency, to prevent harm to others, to respond to legal requirements, to protect or enforce our rights and policies, to protect or enforce the rights of a third party, or as required or permitted by law (including, without limitation, to comply with a subpoena or court order).
- Disclosure to third party service providers and online partners. We may contract with various third parties who help us provide, maintain and improve the Kent Poker Society website and it's services. For example, we use a third party to process payments made to us, and may subcontract out production, fulfillment, analytics, reporting or other operations. We also contract with several online partners to help manage, monitor and optimize our website and the Kent Poker Society services and to help us measure the effectiveness of our advertising, communications and how visitors use the website. We will use commercially reasonable efforts to prevent such third parties from disclosing your Personal Information, except for the purpose of providing the services in question. We cannot guarantee that such third parties will not disclose your Personal Information.
- Disclosure of non-personal information. We will disclose Non-Personal Information, in aggregate form, to potential strategic partners, advertisers, investors, customers, and others. We may also disclose this type of information as a means of providing evidence in some context where by evidence is required. You may not opt-out of the sharing of this information. However, it cannot be easily used to identify you personally.
Protection of information
- Personal information. Whenever we obtain your personal information, we use commercially reasonable efforts to protect it from unauthorized access or disclosure. However, we are not insurers of the security of your personal information. Accordingly, we assume no liability for any disclosure of data due to errors in transmission, unauthorised third party access or other acts of third parties, or acts or omissions beyond our reasonable control.
- Website content. The content that you store, post, or transmit on or through the Website, such as forum postings, may be accessed by other users, including people that you do not know. We are not responsible for the actions of others. Therefore, you should use care in communicating with other users and only disclose your Personal Information to other users that you know to be trustworthy. You should not assume that your content will be kept private.
Review and updates to personal information
You can obtain a copy of personal information and request that we correct any errors by emailing us at info@kentpokersociety.co.uk. For your protection, you will be required to provide proof of your identity to obtain a copy of your personal information. If your personal information changes or if you no longer want to use the Kent Poker Society services, you may correct, update or deactivate your personal information and/or your account by contacting us at info@kentpokersociety.co.uk.
Personal information longevity
We will only hold Personal Information about you for as long as you are a registered member of the Kent Poker Society. At the end of the summer term (studies at university for that year have come to a close) every year we un register each member, and remove/destroy all Personal Information pertaining to each member from our systems. This provides two benefits to us;
- It allows us to ensure that our databases for the start of the next year are up-to-date, since everyone who still wishes to participate in the society will have to re-register.
- It ensures that we only store Personal Information for length of time in which we require it's use and distribution.
Please note though that we cannot guarantee any removal of Personal Information which may have all ready been distributed to Third Parties.
Security
The security of your Personal Information is important to us. When you enter sensitive information such as a credit/debit card number on our order forms, we encrypt that information using secure socket layer technology (SSL).
We follow generally accepted industry standards to protect the Personal Information submitted to us, both during transmission and once we receive it. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.
Privacy policy on third party websites
You may be able to access third party websites directly from the Kent Poker Society website. This privacy policy does not apply when you access third party websites. We cannot control how third parties may use personal information you disclose to them, so you should carefully review the privacy policy of any third party website you visit before using it or disclosing your personal information to its provider.
Childrens privacy
The Kent Poker Society services are intended for persons ages 18 and older only. Accordingly, we will not knowingly collect or use any personal information from individuals that we know to be under the age of 18. In addition, we will delete any information in our database that we know originates from a person under the age of 18.
Opt-Out from receiving communications from the Kent Poker Society
We provide you the opportunity to opt-out of having your personal information used for certain purposes. For example, If you no longer wish to receive our newsletters and promotional communications, you may opt-out of receiving them by following the instructions included in each newsletter or communication or by emailing us at info@kentpokersociety.co.uk.
If we disclose your personal information to a third party in a manner that is not set forth in this privacy policy you will be notified so that you can make an informed choice about sharing your personal information with that third party.